7 steps to better PR writing

Writing is often the linchpin of successful public relations campaigns.

Words can still inspire and influence people and motivate action—but that’s
easier said than done. PR writing differs from newspaper copy or novel
prose, but basic principles of writing prevail.

Here’s how to improve your PR writing:

Open with a strong, compelling lead.
When crafting PR content, start with an engaging lead that grabs the
reader’s attention. An intriguing lead slingshots the reader into your

Read your copy aloud. Have you ever spent hours editing and proofreading a piece and still
managed to miss mistakes? Reading your copy out loud before hitting publish
is a helpful way to prevent
editorial disaster.

Say more with less.
Instead of adding fluff to fulfill a minimum word count, tighten your copy.
Cut filler, simplify sentences, and delete jargon. Strive for brevity.

[RELATED: Join us in Chicago for the PR Writing Conference, and learn how to compose content that sizzles.]

Immerse yourself in great writing. Reading other writers helps you improve your craft. Whether you prefer
books, magazines, newspapers or online content, absorb elegant prose to
expand your vocabulary and enhance your skill.

Eliminate passive voice.
“The Mets beat the Phillies” will always trump “The Phillies were beaten by
the Mets.” Passive voice makes writing weak and bumbling—not unlike the
aforementioned Mets and Phillies. Using active voice throughout your copy
makes it cleaner, tighter and more authoritative.

Let your copy breathe.
Reading the same text ad nauseam can cause you to miss mistakes.
Step away from your copy for a few hours, or even a day, and come back to
it with renewed vigor. Fresh eyes have a better chance of spotting
unnecessary words and detecting clunky copy.

Keep writing.
Practice makes perfect—writing is no exception. No matter how much advice
or feedback you get, repetition is the most efficient way to improve your

A version of this post originally appeared on

Crenshaw Communications’ blog

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