PR pros: Stop adding journalists to your email lists

There are many pitch behaviors that can annoy journalists, but one in
particular can easily get you blacklisted.

Adding reporters and editors to your newsletters and other email marketing
lists combines what is possibly the worst media relations decision with
automation that ensures that you annoy said member of the media not once,
but many times each week.

Though many PR pros will send a pitch to a mass email list, this one-off
approach isn’t as egregious as signing up an email for regular digital
missives without the recipient’s permission.


Here are several things worse than being notified that you’re now on an
email marketing blast list to which you didn’t subscribe:

  • Getting a root canal
  • Paying taxes
  • Changing dirty diapers
  • Missing your flight
  • Working on your day off


Craft messages that resonate with internal and external audiences
and moves them to act.

Many journalists and editors receive upwards of 100 emails a day. Adding
them to a list that delivers them daily emails they don’t want in an
already crowded inbox isn’t going to win you favors. The legally necessary
“Click here to unsubscribe” is adding salt in the wound, as you’ve now made
them spend time rectifying the situation you created.


Last year, Digiday asked reporters and editors to vent their
 with PR pitches. One respondent said sending irrelevant stories and
requests floods inboxes with “PR spam”:

“In the complete, manic rush to get coverage from literally anyone, PRs
(good and bad alike) can forget that most journalists don’t want to be the
victim of PR spamming,” said one editor. “Journalists do value PRs highly
but are also protective and equally proud of their publications. It can be
very frustrating when you constantly receive stuff which is obviously not
suitable for your publication. Remember the basics: who are your audience?
Why will this information be useful to them? Will I damage my long-term
reputation for a short-term KPI/ass cover? As an editor, I will always
listen to a PR who is well read about the publication I work on, if they
can speak powerfully about what we do and evidence clearly why their work
is important to me. If you can’t demonstrate that, I’m afraid we have
nothing to talk about.”

While the correct answer to the question, “When should I add
reporters to my newsletter or email marketing lists?” is “never,” there are
a few occasions when it’s OK to ask if they’d like to subscribe.

An example would be an editor who has reached out a few times for
permission to republish your blog’s articles. Offering to send a newsletter
of your weekly top blog posts could be helpful to the editor—and it keeps
your organization at the top of his or her mind.

Another example is passing along a news tip or relevant trend—especially if
it’s not related to a pitch. I once received a forwarded Help a Reporter Out newsletter
from a PR pro, which simply said:

Good evening!

#13. This has your name written all over it!


[name redacted]

It was short and sweet—and the item on the list was indeed an item I loved
(it was all about pitches and Harry Potter). Note that in both examples,
you’d ask to sign a reporter up. Don’t automatically sign
reporters up for more emails than they’re already receiving.

As much of media relations success hinges upon building and maintaining
mutually beneficial relationships with reporters, think twice before trying
to automate that process. You’ll probably annoy instead of endearing your
targeted member of the news media—and you might even end up as fodder in an
article or tweet venting about bad PR behavior.

How would you ask a journalist if he or she wanted to receive your
newsletter, PR Daily readers? Do you have a proven strategy?

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